Project management refers to the management process of planning, organizing, and coordinating the entire process from the beginning to the end of the project, until the final realization of the project goal, under limited conditions and resources, using systematic theoretical methods. The process of a project from conception to completion is very complex.
No matter the industry, the ability to complete projects on time and within budget is critical to success in the competitive global business environment.
With the rapid development of the economy and technology, enterprises must not only be good at optimizing routine processes but also be able to switch to and implement more flexible projects immediately. Although they will face many uncertainties and challenges, with a clear roadmap, enterprises can move towards their goals.
What is a project management?
The project requires that people use certain methods to organize multiple resources, such as manpower, material resources, and financial resources, and complete an independent, one-time task within a limited budget and time, so as to achieve the organization's predetermined goals. Depending on the complexity of different projects, they can be done by one person or hundreds of people.
The completion of a project means that it produces deliverables. Anything produced during project development, such as documents, plans, and reports, is considered a deliverable. Regardless of format and time constraints, a project is successful if the desired outcome is achieved on time and within budget.
The five stages of project management
Typically, project management is divided into five phases, each with a different set of tasks, goals, and specific deadlines. The specific stages are as follows:
1. Project start
The first phase of project management is called project initiation. Project initiation includes initiating the project, naming the project, defining the project's broad plan, and also identifying goals in terms of the project's constraints, risks, and participation. In addition, research results will be carried out based on the project to determine its feasibility.
2. Project planning
In the planning stage, it is necessary to formulate a comprehensive operational roadmap that can guide the team through various stages of project execution and termination and set deadlines at key nodes. In addition, the allocation of resources must be done well.
Breaking tasks down into smaller and more manageable activities makes it easier to manage risk, cost, quality, schedule, and more. At the same time, effective decomposition of tasks will enable each participant to complete the project on time and within budget.
3. Project execution
Project planning will be carried out during this phase, at which point the project team will take responsibility for the deliverables to ensure that the project can accomplish the originally set goals. A meeting is often held to announce the official start of project execution, where team members can get to know each other and discuss their role in the success of the project, and to determine the normal communication methods and assistive tools to be used before the project plan is executed. In addition, team members should be familiar with the meetings and reports that will be required throughout the stage to clarify their job responsibilities.
The Execution phase is a critical point in project management because it will help everyone determine whether their efforts will ultimately pay off. To put it simply, it is to prove the final result through execution.
4. Project monitoring and control
Project monitoring and control occur simultaneously with project execution. According to the plan, the role of the project manager is to oversee operations and make sure everything is moving in the right direction. In addition to monitoring the performance of the project, the project manager must also monitor resources, manage risks, and be responsible for related meetings and corresponding periodic reports. If unforeseen problems arise, the project manager must make adjustments to the plan and schedule.
5. Project report
The final stage of project management is not as simple as writing a report or giving data; the project manager must document all deliverables and hand over the project to the client or other team responsible for overseeing its operations. Not only that, but team members can also get together for a final meeting to discuss what they have learned and to reward employees who have made outstanding contributions.
What elements spiel import rolle in the the project management
1. Quality control
Quality is the foundation of project success, and quality management includes quality planning, quality assurance, and quality control.
2. Progress management
Progress management is an important basis for ensuring that the project can be completed on schedule. On the premise of the overall big plan of the project, the personnel or team should carry out the plan decomposition according to the target requirements and ensure effective execution, and the overall progress cannot be affected by a problem at a certain node, so as to ensure the smooth progress of the project.
3. Cost management
Cost management is the process of ensuring that the project is completed within the approved budget, including the development of resource allocation plans, cost estimation, the determination of the project budget, and cost control.
Project management is a very complex task that requires strong resource coordination and global control capabilities. No matter what your project goal is, if you understand and control the 5 stages of project management and grasp the 3 key contents of project management, no matter what industry the organization is in or what the market environment is, you can make the project develop in the right direction, and the success rate of the project can be greatly improved!